Most executives are expected to travel at some point in their career but whether they enjoy that travel or not is up to them. As your company’s corporate travel manager, you are in control of how comfortable and enjoyable your executives’ trip will be. Hence, any extra step you take can make all the difference.
Below you will find a few simple and easy ways by which you can make executive travel more pleasant without adding too much to your already busy day.
Book Airfare in Business or First Class
Budget is the main concern of all travel managers, so they have to do their best to stay within budget, especially when airfare is concerned. However, you do not want to scrimp on on something as important as airfare. Have your executives travel in absolute comfort by getting the upgrade to business or first class. Being cramped when traveling is definitely unpleasant and counterproductive, especially if he or she plans to get some work done on the plane. Choosing coach means productivity will most likely get thrown out the window so ask your executives whether they like an aisle or window seat and try to book accordingly.
Also, should your executives have a layover, ensure they have a map of the airport on hand or is accessible from their smartphone. By knowing where the smoking areas, executive lounge, and food venues are, their layover will definitely be more efficient and more enjoyable.
Monitor the flight information for any delay or cancellation of the flight or connecting flight so you can advise your executive accordingly. You should always be prepared with new flight information in case of cancellation. Rest assured, you will most definitely receive help in locating another flight from the airline you booked, just remember to be firm during negotiations.
Prep your Executives
Give your executive access to a prep sheet on the dos and don’ts of how to pack. Local weather forecasts should be included so your executive can pack accordingly, especially if an executive who is new to corporate travel is involved. We all know how easy it is to bring more than you need but forget small but vital things. Who hasn’t at least once found himself or herself needing to go somewhere and packing twice the amount of clothes needed but forgetting the phone charger? That is why you should encourage executives to pack light and use travel size toiletries. So, by fitting everything into a standard carry-on, not only will it help defray the cost of the upgraded airfare but also save the executive time that would have been otherwise spent waiting for bags in baggage claim, not to mention the hassle of lost baggage.
Hire Reliable Executive Car service
You can definitely save money by finding the cheapest ground transportation, but this can reflect poorly on your executive. Don’t settle for just getting what you pay for. Instead, pay a little more and have access to much better service. From checking online reviews to talking to other travel managers, you must thoroughly examine your options.
Keep the following in mind:
- What kind of ratings do they have?
- Is it a company that you have used before?
- Do they have a car available?
- If they don’t, do they recommend anyone else?
- Do they cover this area?
Comfortable Hotel Accommodations
Choosing a hotel chain you have used in the past is recommended as, besides getting discounts for being a returning customer, you also know what to expect. Of course, this doesn’t mean you can’t still cater to the needs of your executive. Having small details such as extra towels, pillows or even a plate of fruit or snacks in the room upon arrival can make all the difference for the executive.
Even if you are booking at a different hotel than your usual one, ask for the same small incidental preferences so that your executive can enjoy the same level of comfort. To increase the chance of future business, the hotel will surely do whatever they can to accommodate the guest. A business center and Wi-Fi are a must for any hotel you choose. A fee may be applied for these services so you should inquire beforehand and negotiate.
Your travel budget will be a little stretched as a result of the extra spending on executive travel, but the rewards will make up for it. Your executive will not be frustrated from late transportation, sore from a cramped flight, and tired from an uncomfortable bed. On the contrary, he or she will be feeling refreshed and energized and ready to seal the deal without any travel distractions or frustrations.
Executive Transportation in New York and Connecticut
When hiring the executive car service New Yorkers depend on, you get reliable transportation in a modern vehicle driven by a courteous professional. Majestic Transportation Services is the executive car services company that, for 14 years, has provided the region’s leadership with reasonably priced travel arrangements. Our executive car service fleet includes limousines, sedans, and SUVs that can accommodate small and large groups comfortably and safely. Forget about the worries of navigating through roadwork and traffic and instead hire Majestic Transportation Services.
Whether you’re a solo passenger heading home after an evening out or your group needs transportation to a meeting across town, Majestic Transportation Services has the transportation option you need. If you are traveling overseas, a Suburban or Escalade from Majestic Transportation Services is a great option as you’ll have plenty of room to relax before your flight and also ample luggage space.
For your upcoming executive transportation needs, contact Majestic Transportation Services today.